Ultra Toolkit
One app to gather insights from your drivers on their working lives.
Pull data like walkaround checks, fit-to-drive certification and defect reporting. Push communications like announcements, training, “who to call in case of…” guides and documents. All linked to your driver and their vehicle by QR code.
Why it matters
Daily vehicle checks are a legal requirement
Toolkit is fully configurable to individual needs, providing every user with a personalised experience tailored to their role and responsibilities. From paperless vehicle checks and fit-to-work certification to defect reporting, training, and document management, everything is accessible in one place and linked to the user and vehicle via QR code.
Toolkit is that system
With regulations requiring a daily vehicle check and a trackable record to demonstrate compliance, Toolkit helps ensure every check is completed, recorded, and readily available when needed.
1
A daily check is mandatory
The DVSA requires commercial vehicle drivers to complete a daily walkaround check. Road Vehicles (Construction & Use) Regulations 1986 · Road Traffic Act 1988.
2
Drivers are personally liable
Commercial drivers are personally responsible for the condition of the vehicle they drive, and any defect must be reported to their employer.
3
Employers must manage the risk
The Health & Safety at Work Act 1974 requires employers to manage the risks faced by employees driving for work.
4
Operator licensing demands a system
Commercial operators must be able to demonstrate that a system is in place to keep vehicles roadworthy.
5
Non-compliance is enforced on both sides
The DVSA targets both the driver and the operator. A clear, trackable written or digital record must exist to report and rectify vehicle defects.
What drivers do in Toolkit
Paperless, from check to fix
Walkaround checks. Configurable checklists with photos and geo-stamps, so every check is evidenced. Here are some examples of the modules our customers ask for:
Fit to drive
Self-certification with a full audit trail behind it.
Defect reporting
Photo and description, with an instant alert to the right person.
Pre-service checks
Cut vehicle-off-road time by arriving at the workshop with the problem already documented.
Book service or report a fault
One entry point for drivers, however large the fleet.
Documents, video & training
Push policies, HSE content and training to every driver, with course history recorded.
Mileage submission
Logged at source, feeding straight into reporting and reimbursement.
Centralised support
Every key contact in one place, so drivers always know who to reach.
The driver app
Every action, one home screen
LCV and HGV checks, service booking, documents, mileage, accident and fault reporting, roadside and tyre assistance, fleet contacts. Drivers open one app, not ten.
Vehicle checks
Book a service
Document library
Report accident / fault
Roadside & tyre assistance
Fleet contacts
For managers
The Toolkit dashboard
Live compliance status across the fleet: who has checked, what is defective and what is overdue. Exceptions surface themselves, so managers act on what matters.
Checks complete today
842 / 900
Open defects
14
Overdue training
7
Your brand, if you want it
White-label ready
Toolkit is a flexible, user-focused platform that can be configured to suit the unique needs of any organisation. Every user receives a personalised experience based on their role, giving them access to the tools, tasks, and information they need, all in one place. Whether it's vehicle checks, training, forms, document management, or bespoke workflows, Toolkit adapts to your processes, making it easy to create a solution that fits virtually any purpose.
Per-driver config
Your logo & colours
Channel-partner ready